Process

 

Pre-registration

  • Prior to the start of each semester, SGS will work with academic units to identify the core courses that students in each programme and each year of entry are required to take if they are making "normal" progress towards their award. These courses will then be pre-registered in the student's schedule.
  • Programme electives may or may not be pre-registered.
  • All pre-registered courses will be displayed in the student's personal class schedule in AIMS before the start of each semester.
  • Once the pre-registration schedule is available, students should check whether the pre-registered courses match their curriculum requirements and individual academic progress. They can use this version as a basis to make further changes and finalise their class schedule for the following semester.

 

Academic Advice

  • Students must be clear about their own curriculum/award requirements in order to work out a study plan and compile their class schedule for each semester. Seek academic advice from your home academic unit if you have questions about your curriculum requirements.
  • Students on academic probation or resuming studies after a period of academic suspension must seek the approval of their Academic Advisor prior to course registration for the semester.

 

Preparatory Work

  • Before you begin registering, check the Programmes and Courses website for your curriculum requirements.
  • Check your Personal Class Schedule for courses pre-registered for the semester/term.
  • Check the Master Class Schedule to find out whether the course you plan to register for the semester/term is web-enabled or has any registration restrictions. You should also make sure that the course is not full and the meeting day and time do not clash with your existing schedule.
  • Check the Courses section of the Programmes and Courses website for prerequisite and precursor requirements.
  • Consider the time required for travelling between different academic buildings to attend classes.
  • Write down the CRNs, course codes, titles and section numbers of the courses you intend to add to your schedule. Make sure you have included ALL components of a course, e.g. lecture + tutorial + laboratory.

 

Web Add/Drops

  • Students can add/drop courses online via AIMS for web-enabled courses, including:
    • Required courses and programme electives which are web-enabled
    • Optional language courses in Chinese, Putonghua, etc. offered by the School of Continuing and Professional Education which are non-credit-bearing
    • Physical education courses offered by the Student Development Services which are non-credit-bearing
  • Students will have different start times to access web registration. For details, please refer to the Web Registration section.

 

Add/Drop of Non-web-enabled Courses

  • To add/drop required courses and programme electives which are NOT web-enabled, print the Add/Drop Form from AIMS, complete the form and submit it to your home academic unit for approval within the add/drop period. For details, please refer to the Paper Add/Drops section.

 

Late Add/Drops

  • Any add/drop received by the academic unit after the add/drop period will not necessarily be approved and will be considered on a case-by-case basis. Requests for late drop of courses will only be approved under exceptional circumstances, and such late requests must be submitted no later than the end of the teaching period for the relevant semester/term for approval of the Heads of both the course-offering academic unit and the home academic unit.
  • If a student is permitted to drop a course after the add/drop period, an 'X' grade will be assigned for the course.
  • For courses charged by credit units, tuition fees are chargeable for courses approved for dropping after the end of Week 2.  For details, please refer to the Regulations on Tuition Fees.

 

Academic Load

  • In accordance with the Academic Regulations for Taught Postgraduate Degrees, the maximum and minimum academic loads of students are as follows:
    In each semester, except the Summer Term, full-time students must register for at least twelve but not more than eighteen credit units; part-time students must register for not more than eleven credit units; and combined mode students must register for not more than eighteen credit units.
    In the Summer Term, students may register for courses but the total load must not exceed seven credit units.
  • Students who are under special circumstances and need to increase or reduce their academic load should submit a written request to the Head of the home academic unit for approval. They can make use of the Exceed Maximum Study Load Application Form or the Reduced Study Load Application Form which are available in AIMS.
  • Upon recommendation by the home academic unit, students on probation may be required to take a reduced academic load.
  • The maximum academic load permitted in each semester can be found in AIMS via Course Registration Records under the Course Registration menu.

 

Non-Credit-Bearing Courses

  • The School of Continuing and Professional Education (SCOPE) offers optional language courses in Chinese and Putonghua to students. These optional courses are non-credit-bearing and will not be counted towards the student's academic load.
  • The Student Development Services (SDS) offers non-credit-bearing physical education courses to students which can be registered through AIMS.
  • For further details of these courses, visit the SCOPE and SDS websites.

 

Students' Responsibilities

  • It is the students' responsibility to ensure they register for the right courses that meet their curriculum and award requirements.
  • They should also check if they have satisfied the prerequisite or precursor requirements before adding a course. It is their responsibility to drop those courses for which they have not satisfied the prerequisites.
  • Students who have fulfilled the graduation requirements and have been granted an award in the current semester are not permitted to register for courses in the following semester unless they have been admitted to a new programme.

 

De-registration

The University reserves the right to de-register students from a course or course section under the following circumstances:

  • if a course is cancelled or course sections are combined due to insufficient enrolment
  • if the registered course is inappropriate for the student's level
  • if the registered course is not appropriate to the student's campus, programme, degree, stream or curriculum requirements
  • if the student has not satisfied the prerequisites prescribed for the course
  • if the student has already passed the registered course or its equivalent with the grade C+ or above
  • if the student has been granted credit transfer/exemption for the registered course or its equivalent
  • if the student has earned credit units for an exclusive course of the registered course
  • if the student has not paid outstanding tuition fees
  • if the student ceases to enjoy active student status for that semester
  • if the student has already fulfilled graduation requirements in the previous semester/term
  • if the student has reached the maximum period of study in the previous semester/term
  • if the student has attempted to gain an unfair advantage during online course registration
  • in the event of violation of the Academic Regulations

 

Tuition Fees

Students studying in a programme that charges tuition fee according to the number of credit units taken are normally required to pay a minimum tuition fee of two credit units before the start of Semesters A and B. The balance of the tuition fee chargeable for the semester will be collected after the close of the course add/drop period.