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Chow Yei Ching School of Graduate Studies

Certification of Student Records

Students may request SGS to certify their academic or related records (e.g. programme/award title, dates attended, mode of study, etc.) as held by the University upon presentation of a third party's official request.

How to Apply

  1. Complete the application form and apply in person at the SGS Taught Postgraduate Student Records Service Counter.
  2. Students may authorize a third party to collect the ​certified academic documents on their behalf through AIMS or by signing an authorization letter. In this case, your authorized representative should present the following upon collection of the certified academic documents:
    • HKID Card/passport of your authorized representative
    • For authorization submitted through AIMS (following the steps here)
      • The email notification for your authorization
    • For written authorization
      • An authorization letter signed by you (letter template is available here)
      • A photocopy of your CityU Student Identity Card/HKID Card/passport with your student number and programme code written on it (This document will be returned to your authorized representative after inspection.)