Normally, the award certificates will be ready for collection ten weeks after the official graduation date of each semester/term. The actual graduation date, which varies from year to year, can be found in the Academic Calendar.
You will be informed by mail of the time and venue for collecting your award certificate. After the specified date, you may collect your award certificate at the SGS Taught Postgraduate Student Records Service Counter.
Location of Service Counter
Unit 6B, Block 1,
|Monday to Friday||9:00 am - 12:30 pm / 1:45 pm - 6:30 pm|
|Saturday||9:00 am - 12:00 noon|
|Sunday and Public Holidays||Closed|
If collected by yourself in person:
If collected by your authorized representative:
Students must clear all outstanding matters with the University (e.g. tuition fees, Library fines/loans, student loans, etc.) before collecting their award certificates. Students who have not cleared all outstanding matters will NOT be allowed to collect the award certificate.
It is the University's policy to retain award certificates for collection up to 31 December of the following year after graduation (e.g. for 2012 graduates, the deadline for collection is 31 December 2013). After that date, all uncollected award certificates will be confidentially disposed without any further notice.
If you wish to get an award certificate afterwards, you will need to apply for a replacement certificate with a fee at the prevailing rate (currently HK$400) as published in the University's website. Please click here for the procedures for applying for a replacement award certificate.
You may authorize a person to collect the award certificate on your behalf. Please click here for the documents required.
If you do not have an authorized representative and you are not residing in Hong Kong, please contact us at email@example.com for further arrangement.
The award certificate issued by the University is a unique document. A graduate is only permitted to retain ONE award certificate, including the replacement certificate, for each academic qualification he/she is conferred by the University.
Graduates may apply for a replacement award certificate under the following circumstances:
Please complete the application form downloadable here and provide the necessary information and supporting documents as specified in the application form.
The application fee for each replacement award certificate is HK$400.
The University's annual Congregation, where academic awards are ceremonially conferred to graduates of the same academic year, is usually held in November. Graduates will normally receive invitation to attend the event and be notified of the details around September.
For more information, please visit the Congregation website.